Patrons are able to borrow resources from your library based on their Access rights and the Holiday Calendar loan rules.  Loans may also be issued to a Common due date for an entire set of resources, renewed individually, or all loans renewed at once.  All loans are recorded in the patron loan history.

 

Record a Loan

Go to: Circulation

  1. Open a patron's loan record:
    1. Scan the barcode of a patron, or
    2. Search for a patron and select from the drop down list. Note: A blocked patron must be unblocked before a loan can be issued, or
    3. - display  portraits or photos of all members of the current student's form class, and highlight those with overdue loans. Note: A student's profile must be displayed currently for this button to appear.  If not displayed, click on the Browe Student link to the right of the portrait placeholder to view Form Classes to select from.
  2. Scan the barcode of the item being borrowed. Note: If alert messages and sounds display, proceed or abort as appropriate. Loans are automatically saved. Configure Audio Events to set a beep for processing loans as appropriate.
  3. Loans display in reverse chronological order by loan date on the Current Loans tab.
  4. Repeat step 2 for each item the patron wants to borrow.
  5. Repeat Steps 1 to move to the next patron.


Loans Receipt

  1. - displays after issuing at least one loan to a patron. Click to open:
    • choose option
    • - email to this patron's registered email address, or
    • - print to an attached receipt printer.


Review Patron's Loan Profile

  1. Review patron's loan profile:
    1. Loan History - displays patron's entire preserved loan history.
    2. Reservations - displays patron's current reservations.
    3. Notes - displays notes recorded for patron:
      1.  to record a note.
      2. Highlight on issue to alert operator during circulation.
      3. a patron from borrowing, check and record Reason For Blocking. Note: Blocks are not enforced via RfID stations.
      4. a blocked patron to reinstate borrowing rights, uncheck  and optionally remove Reason For Blocking.
    4. Fines - to review or collect fine payments.

Manage Patron's Loan File
  1. Current Loans tab:
    1.  renew all loans or renew a specific loan.
    2.  view printable reports.
    3.  mark loan as lost.
    4.  recall this loan.
  2. Loan History tab:
    1.  print to PDF, Word or Excel.
      Note: Loan History tab will only display for patrons when loan history is set to ON in Anonymise Circulation Behaviour.
  3. Reservations tab:
    1.  print to PDF, Word or Excel.
  4. Notes tab displays notes recorded for patron:
    1. to record a note.
    2. Highlight on issue to alert operator during circulation.
    3. a patron from borrowing, checkand record Reason For Blocking. Note: Blocks are not enforced via RfID stations.
    4. a blocked patron to reinstate borrowing rights, uncheckand optionally remove Reason For Blocking.
  5. Fines tab to review or collect fine payments:
    1. view report or pay fines.

Managing Due Dates

Due dates for the return of loaned items are generated automatically and are calculated using the patron's circulation rights. It is also possible to manually set due dates for return:
  1. Edit the Due date by choose a date from the calendar.
  2. to choose a Common Due Date from the calendar. 

Note: Regardless of the method used to calculate the due date, the settings in the holiday calendar will always override the setting.


Return Loans

To return loans:
  1. - return one or more loans in batches from the circulation page, or
  2. - return one or more loans in batches from the header of any page.
    Note: Drag (left-click+hold-mouse-button) Returns dialog box to relocate as required.
  3. - scan barcode of item being checked-in/returned.
  4. Returns dialog box will display relevant notes on return messages that may need acknowledgement, or advisory messages which do not need any action taken. Note: Configure Audio Events to set a beep for returns processing.
  5. - lock the Returns dialog box to retain the logged contents on the page until unlocked and the screen is closed.
  6. - scan the barcode of items that have been used within the library without being formally borrowed and replace them on the shelf. Note: These are usually items that have been removed from the shelves by patrons and left on a study desk rather than being returned to their shelf position.